Scheduling, time clock, time reporting, payroll and tips
Vendion Staff is a complete module for managing your staff – from scheduling and time tracking to payroll data and tips. All in the same system as the POS and bookings.
Invite staff to the system and create their profile with employment details, role and salary.
The staff registry gives you an overview of all employees with search, filtering and detailed staff cards.
Roles help you organize staff and color-code the schedule. Create roles like Chef, Waiter and Bartender.
The schedule is a visual weekly calendar where you plan all shifts with drag-and-drop.
Create templates for frequently recurring shifts, like evening or lunch shifts, to quickly fill in the schedule.
The fastest way to create a new weekly schedule by copying the previous week and adjusting.
Let AI suggest an optimal schedule based on historical sales, bookings and staff availability.
The schedule is automatically validated against Swedish labor law rules (Visita/HRF) with warnings for daily rest, weekly rest and overtime.
See what the schedule costs in real time while you plan, including base salary, unsocial hours supplements and social fees.
Publish the schedule so staff can see their shifts in the staff portal and print if needed.
The staff register is a legal requirement – all restaurants must keep a daily log of who is working. Vendion logs this automatically.
Verify that staff clock times are correct before payroll calculation with per-employee approval.
Configure unsocial hours supplements following Visita/HRF agreements with preset rules for evenings, weekends and public holidays.
Manage vacation, sick leave, childcare and other absences with approval, vacation balance and automatic qualifying day calculation.
Track overtime that can be taken as time off with balance, history and different transaction types.
Generate complete payroll data with unsocial hours, sick days, vacation, tips and export to Fortnox/Visma in SIE format.
Organize staff costs by department with cost centers like Kitchen, Bar and Floor for SIE export.
Distribute tips fairly to staff with different methods: per hours worked, by role, equal split or custom.
Configure default values for social security fees, vacation pay supplement, meal deductions, max shift length and rest periods.
AI Boss can help you with staff matters directly in the chat – from staff lists and schedule suggestions to absence requests.
Store employment contracts, training certificates and other documents per employee with signature tracking.
Send internal messages and announcements to all or part of the team with read acknowledgment.
The staff portal is your starting point as an employee with schedule, work hours, absences, messages and profile.
Clock in when you start work and out when you finish with a PIN code on the digital time clock.
See your planned shifts in the staff portal with the ability to confirm shifts and export to your calendar.
Need to swap shifts with someone? Send a swap request that your manager reviews and approves.
Apply for vacation, sick leave or other time off via the staff portal and track your application status.
See how many hours you have worked during a period based on your clock entries in the staff portal.
Read internal messages from your manager in the staff portal and acknowledge messages that require confirmation.
See how much tips you have received per period with amounts and distribution method in the staff portal.
View your employment details such as name, role, employment type and salary in the staff portal.
